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1. Incomplete Personal Information: Many people forget to fill out all required fields in the requestor information section. This includes the name, DOD ID, and rank. Missing this information can delay the processing of the leave request.

2. Incorrect Dates: Entering the wrong dates for the leave period is a common mistake. Ensure that the "FROM" and "TO" dates are accurate and that they fall within the same time frame. Double-checking these dates can prevent confusion later on.

3. Choosing the Wrong Type of Absence: Selecting the incorrect type of leave can lead to issues. It's essential to carefully review the options available, such as chargeable or non-chargeable leave, and choose the one that accurately reflects your situation.

4. Missing Signatures: Failing to obtain the necessary signatures can halt the approval process. Make sure that both the requestor and the supervisor sign the form, and don’t forget the approving authority’s signature as well.

The DA 31 form is essential for requesting and authorizing leave within the military. Here are key takeaways to consider when filling out and using this form:

• Privacy Compliance: The DA 31 form is subject to the Privacy Act of 1974. Ensure that personal information is handled according to privacy regulations.
• Accurate Information: Fill in all required fields accurately, including your name, DOD ID, rank, and leave address.
• Leave Type Selection: Clearly indicate the type of absence you are requesting. Options include chargeable, non-chargeable, and various leave types such as annual or emergency leave.
• Leave Dates: Specify the exact dates for your leave. Include both the start and end dates, along with the total number of days requested.
• Signature Requirements: The requestor must sign the form. If unavailable, a supervisor may sign on their behalf. Ensure all necessary signatures are obtained.
• Approval Process: The form requires approval from a supervisor and an approving authority. Follow up to confirm that the request has been processed.
• Extensions and Returns: If you need to extend your leave or report back, additional signatures and dates are required. Be proactive in managing these aspects.
• Finance Coordination: For personnel and finance records, ensure that chargeable leave dates are accurately recorded to avoid discrepancies.

Completing the DA 31 form accurately and promptly is crucial for a smooth leave process. Take these points into account to ensure compliance and efficiency.

What is the DA 31 form used for?

The DA 31 form, titled "Request and Authority for Leave," is used by military personnel to request leave from duty. It serves as an official document to record the request for various types of leave, including annual, emergency, and terminal leave, among others. The form must be completed and submitted for approval by the appropriate authorities within the military chain of command.

Who is required to fill out the DA 31 form?

Any active duty military member seeking to take leave must fill out the DA 31 form. This includes personnel from all branches of the U.S. Armed Forces. The form must be completed accurately to ensure proper processing and approval of the leave request.

What information is needed to complete the DA 31 form?

To complete the DA 31 form, the requestor must provide personal information such as their name, DOD ID, rank, and leave address. Additionally, the requestor must specify the type of absence, the dates of the requested leave, and the total number of days requested. The form also requires signatures from the requestor, their supervisor, and the approving authority.

What types of leave can be requested using the DA 31 form?

The DA 31 form allows for the request of various types of leave, including chargeable leave such as annual and emergency leave, as well as non-chargeable leave options like environmental morale leave and terminal leave. It is important to select the appropriate type of leave to ensure compliance with military regulations.

What is the significance of the Privacy Act of 1974 in relation to the DA 31 form?

The DA 31 form is subject to the Privacy Act of 1974, which protects personal information collected by the government. This means that the information provided on the form is confidential and must be handled in accordance with privacy regulations. Requestors should be aware that their personal data is protected under this law.

How is the DA 31 form submitted for approval?

Once the DA 31 form is completed, it must be submitted to the requestor's supervisor for initial approval. The supervisor will review the request and either approve or disapprove it. If approved, the form will then be forwarded to the designated approving authority for final authorization.

What happens if the leave request is disapproved?

If a leave request is disapproved, the requestor will be notified of the decision, typically along with the reasons for disapproval. The individual may have the option to appeal the decision or submit a revised request, depending on the circumstances and guidance from their chain of command.

Can someone else sign the DA 31 form on behalf of the requestor?

Yes, if the requestor is unavailable to sign the DA 31 form, their supervisor is authorized to sign on their behalf. This provision ensures that leave requests can still be processed in a timely manner, even if the requestor is unable to be present.

What should be included in the remarks section of the DA 31 form?

The remarks section of the DA 31 form can be used to provide additional information relevant to the leave request. This may include specific circumstances surrounding the leave, any special considerations, or clarifications that may assist in the approval process. It is advisable to keep remarks clear and concise.

How often can military personnel request leave using the DA 31 form?

Military personnel can request leave as needed, provided they have accrued sufficient leave days. Each request is subject to approval based on operational requirements and the individual's leave balance. There is no limit to the number of requests, but each must be properly documented and justified.

The DA Form 31, known as the Request and Authority for Leave, is a crucial document for military personnel seeking leave. However, it is often accompanied by other forms and documents that help streamline the leave process. Understanding these additional forms can significantly enhance the efficiency of your leave request. Below are some commonly used documents that complement the DA Form 31.

• DA Form 4856: This is the Developmental Counseling Form. It is used by leaders to document counseling sessions with soldiers. If a soldier's leave request is related to performance issues or requires clarification, this form may be utilized to provide context and support for the leave request.
• DA Form 3349: This form is the Physical Profile. It is important for soldiers who may need medical leave or accommodations due to physical limitations. The DA Form 3349 provides a clear picture of the soldier's medical status, which can be vital when requesting specific types of leave.
• DA Form 1059: This is the Service School Academic Evaluation Report. It is used to evaluate a soldier's performance in military schools. If the leave is related to educational pursuits, this form can demonstrate the soldier's commitment to their professional development and may support their leave request.
• SF 50: The Standard Form 50 is used for personnel actions. It includes information on appointments, promotions, and separations. If a soldier is transitioning in their career, this form might be relevant to their leave request, particularly when it pertains to a Permanent Change of Station (PCS) or other significant career events.

Each of these forms serves a unique purpose and can provide additional context or support for a leave request. Familiarity with these documents not only prepares military personnel for a smoother leave application process but also ensures that all necessary information is readily available for approval authorities. Taking the time to understand and gather these forms can make a significant difference in the outcome of your leave request.