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1. Failing to provide complete and accurate personal information, such as the full name, rank, and social security number (SSN) of the individual being nominated.

2. Not specifying the reason for the award clearly. This can lead to confusion and delays in processing.

3. Omitting the period of award dates. Both the start and end dates are crucial for eligibility.

4. Using vague language in the justification section instead of providing specific examples of achievements or acts of service.

5. Neglecting to check the box for interim awards or posthumous considerations when applicable, which can impact the evaluation process.

6. Not including the recommended award type, which is essential for the review process.

7. Forgetting to sign the form, as the signature of the recommender is necessary to validate the nomination.

8. Failing to provide contact information for the recommender, which can hinder communication during the review process.

9. Submitting the form without ensuring that all required sections are filled out completely, which may result in rejection.

10. Not keeping a copy of the submitted form for personal records, which is important for tracking the status of the award.

When filling out and using the DA 638 form, keep these key takeaways in mind:

• Accuracy is crucial. Ensure all personal information, including name, SSN, and rank, is correct to avoid processing delays.
• Provide detailed achievements. Use specific bullet points to describe meritorious acts or service. This helps reviewers understand the significance of the nomination.
• Understand the privacy implications. Disclosure of personally identifiable information is voluntary, but omitting details may hinder the application process.
• Follow the approval chain. Ensure that the form is reviewed and signed by the appropriate authorities at each level to facilitate timely approval.

What is the purpose of the DA 638 form?

The DA 638 form is used to recommend individuals for military awards and decorations. It serves to document nominations, record final actions, and maintain individual award case files. The form ensures that the achievements of service members are properly recognized and that the necessary information is collected for processing awards.

Who is authorized to complete the DA 638 form?

Any individual who is familiar with the achievements of the service member being recommended can complete the DA 638 form. This typically includes supervisors, commanders, or peers who can provide specific details about the meritorious acts or services performed by the individual. The recommender must ensure that the information provided is accurate and complete.

What information is required on the DA 638 form?

The form requires several key pieces of information, including the service member's name, rank, organization, branch of service, and the reason for the award. It also asks for details about previous awards, the period of service being recognized, and specific achievements that justify the recommendation. The recommender must provide a proposed citation that summarizes the individual’s accomplishments.

How does the approval process work for the DA 638 form?

The approval process involves multiple levels of review. After the form is completed, it must be signed by the recommender and then submitted to intermediate authorities for their recommendations. Each authority has the option to approve or disapprove the recommendation. The final approval rests with the designated authority who will issue the award if the recommendation is accepted.

What happens if personal information is not provided on the DA 638 form?

Providing personal information, such as the service member's Social Security Number (SSN), is voluntary. However, if this information is not included, it may result in delays in processing the application. Accurate and complete information helps ensure that the award is processed efficiently and without unnecessary hold-ups.

The DA Form 638 is a critical document used to recommend individuals for military awards. It serves as a formal request that outlines the achievements and qualifications of the nominee. Alongside this form, several other documents are often required to ensure a comprehensive submission. Below is a list of these forms, each playing a unique role in the award process.

• DA Form 4856: This form is a developmental counseling form used by leaders to document counseling sessions. It can provide context about the soldier's performance and conduct, which may support the award recommendation.
• DA Form 67-9: Known as the Officer Evaluation Report, this document assesses an officer's performance over a specific period. It can highlight accomplishments that may be relevant to the award being sought.
• DA Form 1059: This is the Academic Evaluation Report, documenting a soldier's performance during training courses. It can be used to showcase the individual’s educational achievements in support of an award.
• DA Form 7500: The Army's Military Awards and Decorations Record, this form tracks all awards and decorations a soldier has received throughout their career. It ensures that the current nomination is consistent with past recognitions.
• DA Form 2404: This form serves as a maintenance request for equipment. While not directly related to awards, it can provide evidence of a soldier's responsibility and care for military assets, which may be relevant in some award contexts.
• DA Form 2823: This is a Sworn Statement form used to document witness statements or other pertinent information. It can support the nomination by providing third-party validation of the soldier's actions.
• Rental Application Form: For landlords seeking thorough tenant assessments, the comprehensive Rental Application guidelines are essential for effective vetting.
• DA Form 2-1: This is the Personnel Qualification Record, which contains a soldier's career information. It can provide a comprehensive view of the soldier's qualifications and career progression relevant to the award.
• DA Form 4187: This form is used for personnel actions, such as changes in status or duty assignments. It can provide context for any changes in a soldier’s role that may have impacted their eligibility for an award.

Each of these documents contributes valuable information that can enhance the DA Form 638 submission. Together, they help create a complete picture of the individual's service and achievements, ensuring that the recommendation for an award is both thorough and compelling.